While being in Poland

We recommend that you come to Warsaw at least 1-2 weeks before you start working at the faculty. 

Typically, you will be asked to check in personally on arrival at the faculty  HR office (Banacha 2 str., 1st floor, room 2260).


This is a checklist that should be completed  during your first days in Poland:

  1. Apply for a PESEL number

PESEL (Polish: Powszechny Elektroniczny System Ewidencji Ludności,  Universal Electronic System for Registration of the Population) is the  national identification number in Poland. It consists of 11 digits that are  unique for every registered person. It looks like this:


YY – last two digits of a year person was born

MM – month

DD – day

PPPP – random number, but the last digit indicates person’s gender (odd  number for male, even for female)

K – checksum

Since 2018 every foreigner in Poland should have PESEL number and is  obliged to register his/her address at the appropriate district office (where  s/he lives). The registration procedure already includes assigning unique  PESEL number to a person, so technically every international student and  worker in Poland should have a PESEL. Obviously, not everyone has it, but,  if you consider staying in Poland for a longer period, you should think about  going through the whole procedure.

Log in to USOSweb

To log in to the system, a PESEL number and a password must be provided  as an ID. Foreigners give an “artificial” PESEL instead of the real PESEL  number. This is created automatically after entering personal data into the system

2. Set up a bank account

Although you can use your card without any problems in Poland, it would  be more beneficial for you to create a Polish bank account. Using a foreign  account for your reimbursement will result in additional costs due to  currency conversion charges.

Opening a bank in Poland is easy and quick. You do not need to make any  appointments and the basic account is free of charge. You do, however, need to provide a bank with all the required documents.  To make the whole process easy and smooth it is best to call the bank  directly, explain your status (resident/non-resident) and ask about required  documents. Other useful questions are:

  • Is a PESEL number is required?
  • Is there an online banking system available in English?
  • Will all the branches have an English-speaking consultant?
  • What other banking services can you use?

The required documents may vary from bank to bank. That is why it is best  either to look for the information on their website or call the helpline.

Below you will find a list of the banks closest to the MIM UW. Many  postdocs open accounts there and have had positive experiences

  • Oddział Banku Millenium, ul. Grójecka 59/63
  • ING Bank Śląski, ul. Grójecka 81/87
  • PKO Bank Polski SA, ul. Grójecka 65a

3. Plan 1 day for an obligatory medical examination

Plan one day for an obligatory medical examination in the Medical Centre  on 10A Waryńskiego street or Krakowskie Przedmieście 24/26 (the doctors  and nurses speak English). Bring your ID (driving license, passport, etc.) to confirm your identity and  the referrals prepared by the Faculty staff. If you let us know the day of your arrival to Warsaw, we will be happy to  arrange a medical appointment for you.  After the medical examination you will be given a certificate which is required for your file. Please, bring it to the HR office.

4. Plan 1h for an obligatory occupational health and security training (OHS)

Before starting work at the University of Warsaw, you are required to  complete the occupational health and security training. The procedure is  very simple:

  • You receive the OHS training form your faculty representative.
  • You deliver the form to the OHS Inspectorate at 8 Oboźna Street,  room 1 (Main Campus) and have it stamped there (this has to be  completed before your 1st day of employment).
  • You deliver the form to the faculty, where you are employed and, after  the training, you receive a signature from the trainer, confirming that  you have completed the OHS training.
  • The stamped form should be  submitted along with the other documents to the Office for Human Resources.

5. Plan about 0,5h for signing all the application forms, statements,  regulations etc. so we can have your contract ready for you

6. Have your diplomas and certificates translated to Polish by  an approved translator